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Element Definitions


Incentive Pay
  • An extra amount of compensation paid one time for incentive agreements or coaches agreements. This type of pay should NOT be paid from a sponsored agreement.

Regular Pay

  • Encumbered Recurring element for compensation for an employee’s base contract appointment period or base salary amount.

      Regular Pay - Endowed Pay Component

      • Recurring element for compensation for the portion of the regular pay that is the result of an endowed position. The endowment of a position provides a means by which WVU can recruit and retain, on a competitive basis, outstanding teachers, scholars, researchers, and creative and performing artists.
      Regular Pay – Enhancement Pay Component
        • Recurring element for compensation for the portion of the regular pay that is a result of increases in the base salary from the Salary Enhancement for Continued Academic Achievement program.
        Regular Pay – Administrative Pay Component
        • Recurring element for compensation paid in addition to the regular salary for administrative work done in addition to the individual’s academic appointment. It is intended for the position to perform these additional duties on a continuing and long term basis.
        Summer Pay
        • Encumbered Recurring element for work performed which constitutes an extension to the base contract period.  Summer pay must be charged at a rate that does not exceed the base rate for the academic period.
        Suppl Pay
        • Encumbered Recurring element for compensation paid in addition to regular salary for additional duties that are to continue on a long-term basis. An employee can have more than one suppl pay element at a time.
        One Time Pay
        • An extra amount of compensation paid one time. Do not use this pay type for incentive pay. This type of pay should NOT be paid from a sponsored agreement.
          Overload Pay
          • Recurring pay element for work performed in addition to the employee’s normal appointment (and not covered by the appointment letter) and above a full-time workload on a limited, short term basis. This type of pay should NOT be paid from sponsored agreements.
          Incidental Salaried
          • Encumbered Recurring pay element for salaried work performed outside the employee’s normal appointment and for which the assignment isn’t on a regular, long-term basis. In general, this type of compensation should not be related to a sponsored award.
          Incidental Hourly
          • A non-recurring pay element for hourly work performed outside the employee’s normal assignment and for which the assignment isn’t on a regular, long-term basis. In general, this type of compensation should not be related to sponsored agreements. 
          Please note: If a separate assignment needs to be created, you will be required to complete the salary admin form for $0.00.

            Secondary Assignment

            A secondary assignment should be requested/set up when:

            • You need to pay an employee of another college/dept/unit for work performed in your college/dept/unit; or
            • You need to pay an employee of your college/dept/unit for performing work for your college/dept/unit that is outside of the employee’s regular assignment or duties.

            CAUTION: If you are requesting a secondary assignment for an employee who is hourly/non-exempt (eligible for overtime) in his/her primary assignment, you must coordinate with the other department or supervisor, as the employee’s total hours in a workweek in all assignments must be captured and overtime paid as appropriate, by your department or by the employee’s primary department.

            Effort Reporting References:

            Questions:

            Cost/Compliance Accounting
            PO Box 6001
            Morgantown, WV 26506-6001
            Phone: 304.293.4002 ext 3
            Fax: 304.293.6856