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University-Wide Cash Handling Policy

West Virginia University Policy
Division of Administration and Finance


WVU-CO-30

UNIVERSITY-WIDE CASH HANDLING POLICY

PURPOSE

The purpose of this policy is to inform University employees of which departments are approved to accept cash and check payments.

SCOPE

This policy applies to all University departments, including those on the regional campuses.

POLICY

Only departments with written cash handling procedures approved by Revenue and Loan Services and Internal Audit can accept cash and check payments. Cash handling procedures must be designed to ensure controls are adequate to safe-guard assets, provide auditable records and maximize investment potential. Directors and supervisors are responsible for ensuring approved cash handling procedures are consistently followed.

All departmental cash handling procedures are to be written in accordance with the Controller’s Office Procedures Manual Guidelines for University-Wide Cash Handling (BURS-9).

PROCEDURE

Procedure development rests with the cash handling department.

RESPONSIBILITY FOR IMPLEMENTATION

All employees are charged with providing full support to this policy. It is the responsibility of the Dean or Director to implement and maintain this policy within their college, department, or unit. The Controller’s Office, at 293-4002 or P.O. Box 6001, is available to answer questions or provide additional information regarding this policy.

RESPONSIBILITY FOR INTERPRETATION

The responsibility for interpretation this policy rests with the Controller, West Virginia University

Effective Date: September 10, 1998
Approved By: Scott C. Kelley, Vice President