Disposition of Property

West Virginia University departments and Property Management work together to dispose equipment properly:

Equipment can not be destroyed or cannibalized until it is shown WVU has title to the equipment.
Disposals or cannibalizations of federal equipment do not normally occur; however, if there is a need to dispose of or cannibalize a piece of federal research equipment, no action is taken until federal agency approval and documentation is received.
Upon receiving sponsoring agency’s authorization, disposition modification can be initiated.

The Surplus Redistribution Center Materials Handler will determine if the asset has no utilization value at the time of receipt as a surplus item.
EBO’s should not determine if the asset should be destroyed.
Any asset that is no longer useful to a department should be transferred to the Surplus Redistribution Warehouse.
Government-owned equipment needs government approval before being destroyed.

Equipment can not be cannibalized until it is shown WVU has title to the equipment.
Before any piece of equipment is cannibalized an explanation of what is to be done is made to Property Management.
The Manager must approve the request prior to cannibalization.
When cannibalization is approved, the state tag number must be destroyed, and the asset’s disposition method is modified to reflect cannibalization.

This disposition method can be assigned if trade in value is authorized as being advantageous to West Virginia University.
Departments should send all trade-in documentation to Property Management.

Disposals or trade-ins of federal equipment do not normally occur; however, if there is a need to dispose of or trade-in a piece of federal research equipment, no action is taken until federal agency approval and documentation is received.
Upon receiving sponsoring agency’s authorization, disposition modification can be initiated.

Any record of lost or stolen equipment will be maintained for a maximum of two years. If not recovered within two years, and if it is federally acquired equipment, documentation detailing the loss will be sent to the sponsoring agency detailing the loss or theft.
The department missing the Assets must call the Department of Public Safety detailing the loss and subsequently complete an Equipment Transaction form to modify asset disposition.
A copy of the police report referencing the WVU tag number should be sent to Property Management.

University departments and Property Management work together to fulfill contractual provisions for handling equipment on a closing contract.
The Property Management Office:

May ask departments to provide any necessary information about government property on a contract.
Sends a listing of contract-acquired property to ONR or other granting agency at the end of a contract.
Requests that title vest with the University for use in further, on-going research if the title remained with the government at the beginning of the contract.
Requests that the department resolve all inventory adjustments, liability determinations, and other property issues before the contract is closed.
Informs ONR or other granting agency when all pending actions on property-related matters are completed.
Gives ONR or other granting agency any special tooling requirements for equipment reverting to the custody of the Federal government.