• West Virginia University departments must adequately process all property as soon as they receive it. Upon receipt of new equipment, departments must:
  

• Compare the shipment to what was ordered. If there is a discrepancy between what is delivered and what was ordered, the department must get the signature of a representative of the carrier (i.e. a delivery person).
• Tag the property with the proper West Virginia University inventory tag and document the following information on-line utilizing the Asset Acquisition Form:
  

• Purchase Order Number
• Invoice Number
• Tag Number (TT Number if applicable)
• Serial Number
• Model
• Date of Receipt
• Custodial Contact E-mail Address
• Description of the Equipment
• Employee Assignment
• Departmental Activity (Owner)
• Award Number
• Project Number
• Location

• Properly store and protect government property during the receiving process.
• The Property Management department must account for all items purchased by reconciling the items received to the appropriate requisition documents, purchase orders, packing slips and other documents.