West Virginia University departments must adequately process all property
as soon as they receive it. Upon receipt of new equipment, departments must:
Compare the shipment to what was ordered. If there is a discrepancy between what
is delivered and what was ordered, the department must get the signature of a representative
of the carrier (i.e. a delivery person).
Tag the property with the proper West Virginia University inventory
tag and document
the following information on-line utilizing the Asset Acquisition Form:
Purchase Order Number
Tag Number (TT Number if applicable)
Date of Receipt
Custodial Contact E-mail Address
Description of the Equipment
Departmental Activity (Owner)
Properly store and protect government property during the receiving process.
The Property Management department must account for all items purchased by reconciling
the items received to the appropriate requisition documents, purchase orders, packing
slips and other documents.