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The Property Management Department must maintain official records that:
  • Show the status of all equipment purchased, fabricated or furnished by the government. (This includes equipment located on campus or in the custody of a subcontractor.)
  • Control the disposition of equipment. This may include location changes, changes in custodian, parts removed and recovered, or the transfer of equipment from one project to another.
  • Are specific to certain kinds of equipment. For example, the University must maintain record of:
      • Sensitive property - must be marked as such on equipment inventory records.
      • Industrial plant equipment
  • Equipment replaced under warranty - the University must keep records for equipment returned to the manufacturer under warranty.