West Virginia University departments must provide adequate storage and
protection for property.
Proper storage includes the following:
Offers adequate physical security and protection for assets stored inside and outside.
Protects items in storage from corrosion, humidity, temperature and aging.
Is accessible only to authorized personnel.
Offers additional physical security and protection for sensitive items.
Retention in long-term storage (longer than 6 months) must be justified; more specifically,
the accountable department is responsible for identifying the purpose the property
is being retained prior to placing it in long-term storage.
If the property is government-owned,
it may be necessary to obtain approval for long-term storage from the sponsor.
guidance on the need for sponsor approval may be obtained by contacting the Property
Ideally, excess property should be processed for re-utilization or disposal; it should
not be placed in storage.
Unnecessary storage of property is not cost-effective,
fills valuable space, incurs the risk of potential loss, damage or misuse, and continues
to require records maintenance and physical inventory.