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Shared Room Use

Department space coordinators must consider space used over the 12 months of the fiscal year and should code rooms based on use over that period, rather than at any one point in time. Over the course of the year a single room may have been used by more than one department and/or for more the one purpose (as defined by a Room Type Code).

Various coding options can be used to arrive at a composite picture of each room’s use over a full 12-month period. For instance, space that is used for more than one function at a time (e.g., Organized Research and Instruction) or that is used by more than one function at different times during the year should be coded to portray the correct percentage of use of each function.