Definitions

Applicable Credits – Applicable credits include: purchase discounts, rebates, or allowances; recoveries or indemnities on losses; adjustments of overpayment or erroneous charges; discounts; and monies received from the Federal Government to finance operations.

Auxiliary Enterprises - An auxiliary enterprise is essentially a self-supporting entity that exists to furnish goods or services to students, faculty, or staff, and charges a fee directly related to although not necessarily equal to, the cost of the goods or services.

Contra-Object - Object codes specifically designed for the collection of interdepartmental sales.

Cost Center - An account or aggregation of accounts intended to isolate revenue and expenditures of a particular activity.

Departmental Facilities and Administrative Costs - Costs incurred for and contained within a department (academic, research center, or internal service department) that support, but are not directly allocable and attributable to a specific activity.  Costs included are unique to the cost center providing the service. 

Direct Cost - Costs directly allocable and attributable to the activity being performed.  Direct costs are those which can be identified specifically with a particular activity, or can be directly assigned to an activity relatively easily with a high degree of accuracy.

External User - An entity or person for whom West Virginia University has no direct affiliation, and over whom West Virginia University has no fiduciary responsibility.

Facilities and Administrative Costs (F&A Costs) – Facilities and administrative costs (formerly indirect costs) are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular activity.  Examples are operations and maintenance costs, administrative costs, capital equipment depreciation, etc.

Federal Unallowable Costs - Costs defined by the federal government as unallowable, either as a direct cost or as a facilities and administrative cost to any federal program (see Attachments A and B).

Institutional Facilities and Administrative Costs - Costs incurred by the institution in support of all activities but are not directly allocable and attributable to a specific activity.  Departmental facilities and administrative costs are not included.

Interdepartmental Transactions - Transactions between recharge centers and storerooms and other institutional departments and offices that are recorded as transfers of expenditures.

Internal User – A recharge center customer over which West Virginia University has fiduciary responsibility.

Other Sources – A revenue category for all Current Fund revenues that are not included elsewhere.  This includes revenues derived from the sales and services of recharge centers to external entities.

Research - Revenues and expenditures for activities specifically organized to produce research outcomes, whether commissioned by an agency external to the institution or separately budgeted by an organizational unit within the institution.

Research Center - Revenues and expenditures for research activities that are part of a formal research organization created and approved by the institution to manage a number of research efforts.

Sales and Services of Educational Activities - Revenues derived from the sales of goods or services to external entities that are produced incidental to the conduct of instruction, research, or public service. This includes the sales of goods or services to external entities by an academic department/recharge center.